April 1, 2026
Present: Mayor: Vance Brian, Jr.
Trustees: Blaine Ice
Bill Kissell
Rod Swisher
Calvin Melcher
Johnnie Lyons
Dan Tefertiller
Randy Holland, Town Administrator Austin Hazen, Fire Department Chief
Cynthia S. Humrich, Town Clerk/Treasurer Brenda & Larry Crum, Residents
Tracy Kirmer, Deputy Clerk
Call to Order. At 7:00 p.m., Mayor Brian presided over the regular meeting of the Holly Board of Trustees.
Roll was called. All present. The Pledge of Allegiance was recited.
Additions to the Agenda. None.
Approval of March 4, 2026 Regular Board Meeting Minutes. A motion to approve March 4, 2026 Regular Board Meeting Minutes was made by Trustee Kissell. Seconded by Trustee Melcher. Motion carried 6-0.
Approval of current bills subject to final approval of Finance Committee Meeting on Friday, April 10, 2026. A motion was made to approve all current bills subject to final approval of the Finance Committee Meeting on Friday, April 10, 2026 by Trustee Kissell. Seconded by Trustee Melcher. Motion carried 6-0.
Notices and Communications. None.
Public Appearances. None.
Reports. Police Report. Update only. The Clerk/Treasurer presented to the Board of Trustees that the State (ORI) Originating Agency Identifier number was completed and has been sent to the Federal Bureau of Investigation for reinstatement with them. The Police Clerk is working on getting her (OSN) Operational Support Number transferred from Granada/Holly Law Enforcement to Holly Police Department. The Code Enforcement Officer sent out another ticket for multiple dog violations. Discussion followed on the Prowers County Sheriff’s Office wanting an IGA with the Town of Holly and this began with sex offender registration issues. Consensus of the board members is to table this until I can answer their questions. Administrator Report. Administrator Holland presented to the Board the status of the Holly School District powerline issue, the Atmos project being done around Holly, and the annexation of property west of Holly. He stated that the ADA ramp at the theater was installed, the annual CIRSA audit was held March 26, 2026, and the Director of Civil Defense has set April 13th at noon as the appointed time for the siren test. He and Tysh attended the Colorado Rural Water Association conference in March, and Ramon will be attending Mesa Hotline School the first week of May. The Town added water and sewer taps to a residential location on North 8th Street. Administrator Holland is looking into a $5,000 grant for source water protection for possible use in security. He stated that on Saturday, April 11th at 9:00 A.M. the Holly Commercial Club will be hosting a clean-up day for the Town tree trimming and yard debris. He and Trustee Ice attended the ARPA Zoom meeting on electricity contracts, which will have no effect on Holly. The board members requested a copy of CIRSA’s audit program report. It was requested of the Administrator to set up a committee meeting with the Fire Department District to discuss the building, and to get three bids on the HVAC system for the theater. Questions and discussion ensued on the police officers having been posted for hire and the status thereof. The generator company, The Generator Source out of Brighton, CO has been contacted again regarding repairs. Clerk/Treasurer Report. Clerk/Treasurer Humrich presented the February financials, the balances of accounts, police/court information for March, and status of all grants. She continued with the status from the attorney regarding the Holly School easement issues, and the DOLA grant has been submitted and accepted. In working with this grant, Element Engineering stated that they did not plan to be bid-ready until September 30, 2026. By that time we should know where we stand with the DOLA grant, and she should be starting to process the next phase of the interim financing. Discussion followed on the sewer project, which included the contractor will not begin work until sometime late this summer. We are continuing to work on the SECOG grants. Hopefully, we will have them finished in the next month. The (CDS) Congressionally Directed Spending and the House of Representative Community Project funding applications have been completed. The 2026 election process is continuing as we prepare for Election Day, April 7, 2026. We already have more ballots turned in than we had voters turn out for the 2024 election, and as it stands now, we will probably not be able to certify the election until close to the 15th of April due to overseas ballot returns. Library Report. The library report was included in the board packets. There were 47 patrons, 57 checkouts, and 4 computer users. We encourage everyone to go check all the new monthly activities happening at our local library. A motion was made to accept all reports as given by Trustee Melcher. Seconded by Trustee Lyons. Motion carried 6-0.
Old or Unfinished Business. Approve Ordinance No. 568 – An Ordinance to Authorize the Retention and Expenditure of Surplus Taxes and Grants, Providing Other Matters and Ratifying Actions Previously Taken Relating Thereto (second reading). A motion to approve and adopt the second reading of Ordinance No. 568 was made by Trustee Swisher. Seconded by Trustee Melcher. Motion carried 6-0. New Business. Ratify 2-Year Open Trustee Seat to Declare it Vacant and Request for Written Letter of Interest. A motion to Ratify the 2-Year Open Trustee Seat to Declare it Vacant and Request for Written Letter of Interest was made by Trustee Ice. Seconded by Trustee Kissell. Motion carried 6-0. Approve Liquor License for Santafe Trailhouse, LLC. A motion to approve the renewal of Santafe Trailhouse liquor license was made by Trustee Melcher. Seconded by Trustee Tefertiller. Motion carried 6-0.
Miscellaneous. None.
Adjournment. At 7:39 p.m., a motion was made to adjourn the meeting by Trustee Lyons. Seconded by Trustee Swisher. Motion carried 6-0.
/s/ Vance Brian, Jr., Mayor
ATTEST:
/s/ Cynthia S. Humrich, Clerk/Treasurer