August 6, 2025
Present: Mayor: Vance Brian, Jr.
Trustees: Blaine Ice
Bill Kissell
Rod Swisher
Calvin Melcher
Johnnie Lyons
Dan Tefertiller
Dave Dougherty, Granada/Holly Police Chief Austin Hazen, Fire Chief
Elsie Martin, Granada Police Clerk Rodney Hazen, Business Owner/Resident
Randy Holland, Town Administrator Larry & Brenda Crum, Residents
Cynthia S. Humrich, Town Clerk/Treasurer Randy Hetrick, Holly F&A District Board
Tracy Kirmer, Town Deputy Clerk Marge Campbell, Holly F&A District Board
Bob Fletcher, Holly F&A District Board
Scott Biggs, Resident
Call to Order. At 7:01 p.m., Mayor Brian presided over the regular meeting of the Holly Board of Trustees. Roll was called. All present. The Pledge of Allegiance was recited.
Additions to the Agenda. I requested to add under New Business item C) Approve the 2024 Audit Report as given subject to final approval of the Town of Holly Finance Committee on Tuesday, August 12, 2025.
Approval of July 9, 2025 Regular Board Meeting Minutes. A motion to approve July 9, 2025, Regular Board Meeting Minutes was made by Trustee Melcher. Seconded by Trustee Kissell. Motion carried 6-0.
Approval of current bills subject to final approval of Finance Committee Meeting on Tuesday, August 12, 2025. A motion was made to approve all current bills subject to final approval of the Finance Committee Meeting on Tuesday, August 12, 2025 by Trustee Kissell. Seconded by Trustee Lyons. Motion carried 6-0.
Notices and Communications. Clerk/Treasurer Humrich received a letter of resignation from Amanda Brown, CPA, the Town of Holly’s current auditor. I read the letter stating that she was getting out of the audit business. I requested that we hold off on any discussion until the next board meeting, after I had a chance to meet with her.
Public Appearances. None.
Reports. Police Report. Police Chief Dougherty presented the July police report. He stated that there were 48 calls for service in Holly. The visitor log for Holly from January 1, 2025 through July 31, 2025 was 31, for Granada there were 25 Holly visitors. He then presented the number of hours each officer worked in July with a total of 180 hours. Chief Dougherty then stated the mileage and miles driven on each of the police vehicles for the month which totaled 513 miles for the Holly vehicles. The officers wrote a total of 1 summons to County Court, 2 summons to Holly Municipal Court, 5 warnings, and 20 citations for the month which totaled $1,575.00 in fines, and $582.75 for VALE. There was a total of 2 misdemeanor arrests and 0 felony arrests in Holly. Chief Dougherty presented his point of view regarding the letter of concern to the Town of Granada. VALE funding – he stated that we would be given our quarterly fund allotment without having to send in an invoice request. Chief Dougherty will be on vacation for two weeks in August, beginning the 15th. We are still unable to get the CAD system in place. We were able to get the Sex Offender program running today. Discussion on towing vehicles in town. Last month we talked about first and second quarters of VALE money. We will send an invoice to the new Granada Clerk requesting these funds. It was requested of Chief Dougherty to get us the annual award for Holly’s VALE time. Administrator Report. Administrator Holland presented to the board the update to the Drinking Water Project, which is in the design phase with Element Engineering, and they will be here on the 19th of August to go over the plan. The Town of Holly has had no response from the Holly School District regarding the proposed electric line. We had two transformers that were leaking; we handled the situation and the transformers will be sent out for rebuild. We are currently trimming trees out of power lines. The most recent power blink was due to a problem on Lamar’s end and they are working to correct the problem. Our south well valve failed and was replaced costing the Town approximately $7,000.00. Our attorney sent Holly School District a letter regarding the baseball field water issue, with no response back from them at this time. As soon as we receive the parts, we will be making a new water tap for the Shanner playground. The Holly Commercial Club had Tumbleweed Welding build a kiosk which was placed at the south end of Gateway Park. When everything is completed, it will be used for Holly tourism and general information. For questions, contact the Holly Commercial Club. On June 2, 2025, the CDPHE sanitary survey was done on Holly’s water system identifying 4 issues that must be corrected. Currently, we are working to rectify these issues with a written response and all of them should be resolved by October 28, 2025. We are continuing to move forward with the manhole repair which is part of the existing sewer grant project. Discussion ensued on the removal of the insulation from the Holly Community Complex. The last day for the pool to be open will be Friday, August 15, 2025, providing we have lifeguards to work. We are continuing to spray for mosquitoes. Pittsburg Tank and Tower will be here to do repairs on the water tower tank as identified in their tank inspection. Clerk/Treasurer Report. Clerk/Treasurer Humrich presented the June financial, the current month bank account balances and the police/court information for the month of July. I presented information from the July (VALE) Victim Assistance for Law Enforcement board meeting and the approved ideas for reinforming the public on victim assistance. The 2024 audit has been completed and will be presented on August 12th to the finance committee. Discussion ensued on the date and time for the budget workshop, which settled on August 20, 2025 at 6:30 p.m. I presented the status of all current grants. The Holly Public Library update: the Town of Holly loan to complete the Library Grant fund book order was returned to the Holly general fund and a brief discussion continued on programs. I presented the recent situation regarding Granada’s Ordinance for ATVs, Motorized and Electric Vehicles. We adopted the other Granada Ordinances for the duration of the JAG grant and so the officers do not have to learn a new set of Ordinances. Library Report. Presented that there was a total of 105 patrons, 169 checkouts of materials, and 3 computer users for the month of July. A motion was made to accept all reports as given by Trustee Melcher. Seconded by Trustee Tefertiller. Motion carried 6-0.
Old or Unfinished Business. None.
New Business. Greg Etl with DOLA – Presentation on Holly Community Complex Grant Options. Greg presented to the Board the options for the Holly Community Complex Grant, the requirements, and suggestions. The Board agreed to hold a workshop on August 20, 2025 at 6:30 p.m. to discuss these options, the ATV, Motorized and Electric Vehicle Ordinance, and a couple of budget items. Amend Resolution 2023-5 – A Resolution Opting In To Proposition 123 And Setting Expediated Review Procedures For Future Affordable Housing Project. Discussion regarding Resolution 2023-5 on the presentation from SECED and SECHA last month. Resolution No. 2025-7 is the amended Resolution if the Board so chooses to proceed to move forward with the planning funds. A motion was made to approve Resolution No. 2025-7 – A Resolution to Amend Resolution No 2023-5 Opting In To Proposition 123 and Setting Expedited Review Procedures for Future Affordable Housing Projects by Trustee Ice. Seconded by Trustee Kissell. Motion carried 6-0. Approve the 2024 Financial Audit by Amanda Brown CPA, subject to final approval of Finance Committee on Tuesday, August 12, 2025. A motion was made to approve the 2024 Financial Audit by Amanda Brown, CPA subject to final approval of Finance Committee on Tuesday, August 12, 2025 by Trustee Ice. Seconded by Trustee Kissell. Motion carried 6-0.
Miscellaneous. None.
Adjournment. At 8:42 p.m., a motion was made to adjourn the meeting by Swisher. Seconded by Trustee Tefertiller. Motion carried 6-0.
/s/ Vance Brian, Jr., Mayor
ATTEST:
/s/ Cynthia S. Humrich, Clerk/Treasurer