Present: Mayor Pro Tem: Blaine Ice
Trustees: Rod Swisher
Bill Kissell
Calvin Melcher
Johnnie Lyons
Dan Tefertiller
Elsie Kennedy Police Clerk for Granada Roger Stagner Prowers County Commissioner
Dave Dougherty Granada/Holly Police Chief Patricia Pierce Police Clerk for Holly
Randy Holland Town Administrator Brenda Crum Resident
Cynthia S. Humrich Town Clerk/Treasurer
Tracy Kirmer Town Deputy Clerk
Call to Order. Mayor Pro Tem Ice presided over the regular meeting of the Holly Board of Trustees on the above date at 7:00 p.m. Roll was called. All present except Mayor Sitts. The Pledge of Allegiance was recited. Trustee Lyons came in late.
Additions to the Agenda. None.
Minutes, December 6, 2024, Regular Board Meeting Minutes. A motion to approve the December 4, 2024 Regular Board Meeting Minutes made by Trustee Kissell. Second by Trustee Melcher. Motion carried 4-0.
Approval of Current Bills subject to final approval of the Finance Committee meeting on Thursday, January 10, 2025.. Motion made to approve the current bills subject to final approval of Finance Committee Meeting on Friday, January 10, 2025 by Trustee Lyons. Seconded by Trustee Melcher. Motion carried 5-0.
Notices and Communications. None.
Public Appearances. Introduction of Roger Stagner, newly elected Prowers County Board of Commissioners, to the Holly Board of Trustees. He stated that he came to learn what was taking place in the Town of Holly.
Reports. Police Report. Granada/Holly Police Chief Dougherty presented his December report. He stated that there were 44 calls for service to Holly and the visitor log information to date. He presented each officer’s hours for a total of 188.5 logged hours. He presented the mileage on all the vehicles, that there was a total of 1 citation and no summons was written for municipal court. He then stated that there were 3 citations written for a total of $405.00. He explained the computer software program that he set up in Holly. He continued with his 2024 end of year report and concluded with a side note about the JAG grant funding possibility in 2025. Administrator Report. Administrator Holland reported to the Board that City Light and Power worked with the controllers and regulators. He is still waiting on Mid-States Energy, Mr. Stevenson to get back with him on the generators. The 2024 water sampling requirements from the Colorado Department of Public Health and Environment have all been met. We changed out the transformer at the location of Highway 89 and Santa Fe Street. The staff has been cleaning and filling in potholes with cold press around the Town. The spot removal of insulation at the Holly Community Complex building revealed that there was not much deterioration of underlying product. A discussion ensued about the building’s water issues and possible solutions. He stated that he had drafted a letter to the Holly School to set up a meeting time to go over the options on the electric line. The question was asked about running the generators at this time. Administrator Holland stated that this would be his responsibility with the assistance of Rod Swisher and Johnny Lyons, and that they would begin training other employees. Clerk/Treasurer’s Report. Clerk/Treasurer Humrich presented to the Board the November financials, bank account balances and the municipal court/police information. There is not any update this month to the water project. Police Clerk Pierce presented the information on the magnetic calendars we are offering to the public for free and how this project benefited the victim’s assistance program. Library Report. Presented that there was a total of 57 patrons, 49 checkout of materials, and 3 computer uses for the month of December. A motion was made to accept all the reports as given by Trustee Melcher, Seconded by Trustee Swisher. Motion carried 5-0.
Old or Unfinished Business. None.
New Business. Appointments for the Town Clerk/Treasurer – Cynthia Humrich, the Town Attorney – Phil Malouff, the Municipal Judge – Kim Verhoeff and the Finance Committee – Blaine Ice & Rod Swisher. A motion to accept all appointees as presented by Trustee Melcher. Seconded by Trustee Kissell. Motion carried 5-0. Resolution 2025-1 – A Resolution of the Town of Holly, Colorado Designating the Official Public Notice Location and the Official Newspaper of General Circulation. A motion to approve Resolution 2025-1 – A Resolution of the Town of Holly, Colorado Designating the Official Public Notice Location and the Official Newspaper of General Circulation by Trustee Swisher. Seconded by Trustee Melcher. Motion carried 5-0. Ordinance No. 562 – An Ordinance Relating to the Imposition of Water Project Fees Fixing Assessments for the Use Thereof and Providing for the Collection Thereof (first reading). A discussion began on the water rate in connection with the Drinking Water Project Loan Repayment. Trustee Melcher motioned to rescind the water rate vote from the December 2024 board meeting. Trustee Kissell seconded the motion. A roll call vote was issued. Trustee Melcher, Swisher, Kissell and Lyons voted affirmative, and Trustee Tefertiller voted against. The motion passed to rescind the Water Rate Vote 4-1. A motion to approve Ordinance 562 with a $34.00 drinking water loan rate made by Trustee Melcher. Seconded by Trustee Kissell. A roll call vote was requested. Trustee Melcher, Trustee Swisher, Trustee Kissell, and Trustee Lyons voted affirmative, and Trustee Tefertiller voted against. The motion carried.4-1. Discussion on SECOG grant bids. Discussion began on the bids for the two Southeast Council of Government grant projects. Administrator Holland went through the line items of each bid given; one from GM Construction and one from Humrich Construction Inc. A motion to accept Humrich Construction Inc’s bid was made by Trustee Lyons. Seconded by Trustee Melcher. The motion carried 5-0. Regarding the swimming pool bid, we did not receive an actual bid so Administrator Holland asked to be able to hire Brody Doyle, the only plumber who came and looked at the project. A motion was made to accept Brody Doyle as the contractor for the Holly swimming pool water heater project by Trustee Melcher. Seconded by Trustee Lyons. Motion carried 5-0.
Miscellaneous. Mayor Pro Tem Ice spoke to the Board about Town employees being off on Monday morning for the funeral of Larry Sitts, who was the acting Mayor at the time of his passing. Trustee Lyons asked about the possibility of a proclamation for Mayor Sitts. Discussion followed with the result of a proclamation to be prepared and presented to the family at the February 5, 2025 board meeting.
Adjournment. A motion to adjourn was made by Trustee Tefertiller. Seconded by Trustee Kissell. Motion carried 5-0 at 8:19 p.m.
/s/ Blaine Ice, Mayor Pro Tem
ATTEST:
/s/ Cynthia S. Humrich, Clerk/Treasurer