Present: Mayor: Larry Sitts
Trustees: Blaine Ice
Calvin Melcher
Bill Kissell
Rod Swisher
Johnnie Lyons
Dan Tefertiller
Austin Hazen Holly Fire Chief Brenda Crum Town Resident-Board Candidate
Rod Hazen Business Owner Dan Tefertiller Town Resident-Board Candidate
David Dougherty Police Chief Elsie Martin Police Clerk for Granada
Brenda Holland Town Resident Patricia Pierce Police Clerk for Holly
Tom Grasmick Prowers County Commissioner Rick Rigel ARPA Director
Ron Cook Prowers County Commissioner
Ty Harmon Prowers County Commissioner Candidate
Becky Harmon Support of Ty Harmon
Randy Hetrick Holly Housing Authority Chairman
Randy Holland Town Administrator
Cynthia S. Humrich Town Clerk/Treasurer
Tracy Kirmer Town Deputy Clerk/Treasurer
Call to Order. Mayor Sitts presided over the regular meeting of the Holly Board of Trustees on the above date at 7:00 p.m.
Roll was called. All present, gave the Pledge of Allegiance.
Additions to the Agenda. None
Minutes, April 15, 2024, Regular Board Meeting Minutes. Trustee Ice motioned to approve the April 15, 2024, Regular Board Meeting Minutes. Seconded by Trustee Swisher. Motion carried 5-0.
Approval of Current Bills subject to final approval of the Finance Committee meeting on Friday, May 10, 2024.. Trustee Melcher motioned to approve the current bills subject to final approval of the Finance Committee on Friday, May 10, 2024. Seconded by Trustee Lyons. Motion carried 5-0.
Notices and Communications. PTO Softball Tournament – June 1, 2024, they will need the lights and a special event. The PTO was directed to contact Prowers County for all vendor licensing. A motion was made by Trustee Melcher to approve the softball tournament. Seconded by Trustee Swisher. Motion carried 5-0. Special Event – Rick Rigel from ARPA came to present Larry Sitts with the Honor Roll of Merit award for his 40 years of service to the Town of Holly. This award is presented to a person or organization for outstanding public works service.
Public Appearances. Ty Harmon, Prowers County Commissioner Candidate came to introduce himself to the Town Board of Trustees and let them know that he supports community and local control. He stated that his goals for Prowers County will include our local county area, schools, and community involvement. Administrator Holland also acknowledged audience members as follows: County Commissioner Tom Grasmick, County Commissioner Ron Cook, Holly Housing Authority Chairman Randy Hetrick, ARPA Superintendent Rick Rigel.
Reports. Police Report. Chief Dougherty presented to the Board the April Granada/Holly Police report detailing 71 calls. Three call outs, 1 felony arrest, 174.5 hours traffic controls, discussed mileage of vehicles. Police clerk for Holly hours, 6 animal calls, and 58 people on log report. The new police clerk is doing well. The F150 pickup was damaged when the garage door at Prowers County closed prematurely. He stated that the budget for this year will be ready for next month and gave an accounting on each officer and clerk’s time. Salary for the first and second quarters of the JAG Grant, have 423.30 hours in and 167 hours used, remaining hours are 930. The grant was for $58,131.00, remaining in grant is $28,486.61. Gave Town Clerk copy of the ordinances. Administrator Report. Administrator Holland presented to the Board that the regulators on Granada Farms repair have been going well, the crew is out trimming trees, the sprinkler systems are up and running. They have been mowing the parks, they started filling the pool today and getting the water balanced. We have been completing the pool staff interviews in the last few days. He reminded the Board that the lead and copper survey is in progress. They are working on completing zoning issues needed for the lease to the Holly Pride Committee, so the Derby will be moved to Gateway Downs for 2024. The pit will be filled in and the grass put back on the landfill property. SD Meyers was here, took samples, and we are waiting on results on the regulators, substations, and transformers. CIRSA was here and did their annual buildings walk through; stated that it was minor stuff that needed fixed. Randy requested that the Board allow administration to do the hiring of the pool staff; they approved. On the Holly Pride lease options for the golf course property, Randy and Larry met with the county commissioners. They have to do some zoning stuff before anything can be done. Right now, it is zoned as irrigated farmland. The Holly Pride Committee mentioned they would like to get out of that lease. They haven’t paid their lease, so they are in breach of contract which means the contract will be revoked. Randy talked to Rod about pushing the pit back in and maybe having Calvin put some grass in. Clerk/Treasurer’s Report. The March financials and the bank fund balances were presented to the Board with no further questions. The clerk presented to the Board the police/court report, balancing this month with the number of tickets presented by Chief Dougherty. USDA still has the water grant in their hands. The ARPA scholarship and Town of Holly scholarship will be given to Nick Vasquez as the only applicant; he will receive a total of $1400. Two SECOG (SE Council of Governments) grants were applied for and received, both to help pay for the bathroom refurbishment at Gateway Park and the other for the Swimming Pool hot water system and the sink in the concession stand area. We hope this year with Pool Partners that we will receive enough funds for some storage containers in the pool area as well. We have one year to get both projects completed. I presented an update on grants and the deadlines for completion. Discussion followed on the Micro Mini Grant money and that it comes from the State of Colorado, $120,000.00 for 6 counties in our region, 4 grants per county. Prowers County Commissioners review all applications for these grants. Presented board with a list of available grants. A reminder that the sewer grant ends in October of 2024. Discussion on the software for billing, where it stands, what we can and cannot do, and what software we are looking into. Library Report. There were 60 patrons, with 34 checkouts and 3 computer usages. Trustee Ice motioned to approve the reports as given. Seconded by Trustee Swisher. Motion carried 5-0.
Old or Unfinished Business. Airport Runway Improvements. Administrator Holland stated that at this time there are no new developments.
New Business. Trustee Seat Appointment and Oath of Office. A write-in vote was cast by each of the five Board of Trustees with the results showing Brenda Crum with one vote and Dan Tefertiller with four votes. Dan Tefertiller was appointed to the Board of Trustees seat until the next election. The oath of office was given by the Clerk. Swimming Pool Employment. This item was taken off the list as it will be completed by the administration from this point on. Proclamations. 55th Annual Professional Municipal Clerks Week and National Public Works Week. Both of these proclamations were read by Mayor Sitts and approved by the Board to be observed.
Miscellaneous. Discussion on the JAG grant, the ordinances for Holly to adopt to comply with Granada’s ordinance for the duration of the JAG grant. Trustee Ice pointed out that there is not an ordinance in the grouping of ordinances for ATV’s and we need to include one.
Adjournment. Trustee Swisher motioned to adjourn. Seconded by Trustee Ice. Motion carried 6-0 at 7:44 p.m.
/s/ Larry Sitts, Mayor
ATTEST:
/s/ Cynthia S. Humrich, Clerk/Treasurer