May 7, 2025

Present:      Mayor: Vance Brian, Jr.

Trustees:     Rod Swisher

                   Bill Kissell

                   Calvin Melcher

                   Johnnie Lyons

                   Dan Tefertiller

David Dougherty, Granada/Holly Police Chief        Elsie Martin, Granada Police Clerk

Larry & Brenda Crum, Residents                             Austin Hazen, Fire Chief

Randy Holland, Town Administrator                       Rodney Hazen, Resident

Cynthia S. Humrich, Town Clerk/Treasurer            Tracy Kirmer, Town Deputy Clerk.

Call to Order. At 7:00 p.m., Mayor Brian presided over the regular meeting of the Holly Board of Trustees. Roll was called. All present except Mayor Pro Tem Ice. Trustee Swisher was approved prior to the Board Meeting by a Poll to be in attendance via ZOOM. The Pledge of Allegiance was recited.

Additions to the Agenda. None.

Approval of April 2, 2025 Regular Board Meeting Minutes. A motion to approve April 2, 2025 Regular Board Meeting Minutes was made by Trustee Tefertiller. Seconded by Trustee Melcher. Motion carried 5-0.

Approval of current bills subject to final approval of Finance Committee Meeting on Monday, May 12, 2025. A motion was made to approve all current bills subject to final approval of the Finance Committee Meeting on Monday, May 12, 2025, by Trustee Melcher. Seconded by Trustee Kissell. Motion carried 5-0.

Notices and Communications. Clerk Humrich presented the final Prowers County Comprehensive Plan to the Board. She stated that we only received one and it appears to be all the same information that they have been presenting to date. The Comprehensive Plan book will be placed in the office with the policy books should anyone like to see the final product.

Public Appearances. None.

Reports. Police Report. Police Chief Dougherty presented the April police report. He began with, there being 56 calls for service in Holly for the month. The visitor log for Holly from January 1, 2025 through May 1, 2025 was 16, and for Granada it was 26. He then presented the number of hours each officer worked in April with a total of 156.5 hours. Chief Dougherty then stated the mileage and miles driven on each of the police vehicles for the month, which totaled 1,027 miles for the Holly vehicles. The officers wrote a total of 0 summons to County Court, two summons for Holly Municipal Court, eight citations for the month, which totaled $870.00 in fines, and $321.90 for VALE. There were no misdemeanor arrests, and one felony arrest made during the month. Chief Dougherty presented some information regarding the requested third year application for JAG Grant and that a June 2025 response would be coming. He also stated that he would be contacting people driving golf karts or off-the-road vehicles to make sure they had a valid driver’s license and insurance, and discussion followed regarding an ordinance. Administrator Report. Administrator Holland presented to the Board the service, training and status of the ARPA generator being repaired and updated since the last windstorm. He is still trying to work with the Ferguson Group on the electrical grant. Stuart-Stevenson was here to look at the EMD and Detroit generators to receive a quote on repairs. The crew is doing in-house maintenance and getting the pool ready early as Holly will be hosting the lifeguard certifications this year. He reiterated that one crew member was in Grand Junction for electrical school this week. He stated that Holly School has the financial information for installing the necessary electrical line with no response from them as of yet. The drinking water project survey team is here in May to go over routes, locates and other needed information. The sprinkler systems are up and running in all parks, along with the bathrooms. There will be a new water tap for the school playground since the previous one has had a major leak and is located in an inappropriate place. Discussion followed on the water situation at the school ballfield, what is currently happening and what the intent was back when an agreement was put in place. There are a couple of ARPA board meetings in the next week to attend.  Clerk/Treasurer Report. Clerk/Treasurer Humrich reported the March financial, the current fund balances, and the court/police information for April. The setting up of the construction checking account is in place for the drinking water project. A brief discussion ensued on the financial process for the drinking water project. Regarding the sewer project, it is in the engineering phase and then putting it out for bids. A brief discussion ensued on the sewer project followed with the status on the Holly Community Complex building. The two Southeast Colorado Council of Governments grant projects are completed and in the finalization phase. Holly did not receive the third application in the grant period, but it will be included in the next grant period. Information was presented about excessive false alarms on our police force with resolution options given. A Resolution will be presented to the board at the June 4, 2025 meeting. We continued with a discussion regarding the Holly Public Library and its financial status. At this point, the board agreed to loan them one-thousand dollars to complete their book orders for the grant process. These funds will be returned as they are reimbursed from the grant. We continued our discussion on the tiny house situation and an Ordinance will be presented at the June board meeting. We discussed the situation with the Town of Holly/ARPA scholarships, receiving no applications for these scholarships and the continuation of said scholarship. We are beginning to have a Non-sufficient Funds problem in our accounts receivables so a Resolution on fees to be charged will be presented at the June 2025 board meeting. Informed the Board on the timeline in uploading the new Town of Holly website and board meeting requirements. Library Report. Presented that there was a total of 106 patrons, 103 checkout of materials, and 3 computer users for the month of April. A motion was made to accept all reports as given by Trustee Melcher. Seconded by Trustee Lyons. Motion carried 5-0.

Old or Unfinished Business. None.

New Business. New Applicant for VALE Board. A motion to approve Greg Tomlinson as the new VALE Board Member was made by Trustee Tefertiller. Seconded by Trustee Melcher. Motion carried 5-0. Approve Liquor License for SantaFe Trailhouse, LLC. A motion to approve the liquor license renewal for the SantaFe Trailhouse was made by Trustee Lyons. Seconded by Trustee Melcher. Motion carried 5-0. Airport Hangar Rent Increase. A financial worksheet was presented to the board to see the profit/loss information regarding the Airport. A discussion ensued with the consensus of the board to not increase the hanger rents at this time. A motion was made to continue Airport Hangar Rental Rates as they currently are by Trustee Kissell. Seconded by Trustee Tefertiller. Motion carried 4-0 with Trustee Lyons abstaining from the vote.

Miscellaneous. Chief Dougherty asked the board for approval to purchase one car radio and two handheld radios before the end of June and the costs go up. It was requested of Chief Dougherty to send the clerk a copy of the proposed costs for these items to be looked over. Administrator Holland asked anyone who wished to see the Diamond Map program for utilities to stay after the meeting.

Adjournment. At 8:33 p.m. A motion was made to adjourn the meeting by Trustee Melcher. Seconded by Trustee Lyons. Motion carried 5-0.

 /s/ Vance Brian, Jr., Mayor

 ATTEST:

 /s/ Cynthia S. Humrich, Clerk/Treasurer